What happens when I am asked to quarantine and not sick? Here is the answer we have received from the District…as of September 9th, 2020
At this time, it is not covered under Work Safe. That could change, but for now:
A) they may access their paid sick leave for the 14 day quarantine period
B) if they have no sick leave, it would be coded as a COVID-19 unpaid leave and they will be eligible to apply for government benefits.
We are always here for you and are working hard to make this transition as smooth and safe as possible. Don’t hesitate to be in contact with your rep or steward.
If you are seeking an accommodation, as per our Collective Agreement, please note the steps below:
• Member needs to contact , preferably by email, Lori Campion, Senior Manager, Human Resources at email@example.com
• Lori will send you a letter, “Request for Accommodation”, read and if it applies to you, return with the necessary documentation to Lori Campion.
• Member will need to see their doctor and get a letter with their recommendations.
• Member returns necessary forms to Lori Campion. At this time it will be determined whether you meet the criteria for an accommodation.
• If the Accommodation request is declined the employee has the option to apply for a unpaid leave.
Please note: Accommodations are for high risk groups and are based on the employee’s medical issues – not those of family members, etc.
If a member decides to go on unpaid leave they need to be aware that they will be able to keep their position at their location for up to six (6) months. If the unpaid leave continues after six (6) months, the member will lose their position at their location and go on regular unassigned. Employee benefits will continue for one month once leave has started. Employees have the option of paying into the medical plan to continue their benefits by contacting Hardel Grewall in Payroll.
When EA Subs are called out by ADS (Automatic Dispatch System), this system will try to send out the same sub to the same location – this will hopefully keep movement between locations to a minimum.
All other subs (ie: clerical, operations, etc.) the same protocol will be applied.
With reference to Safety Protocol training for subs – this will be provided to the Sub by the Administration at each individual location.
If you are reporting a sick day, either by entering into Atrieve (before 4:00am) or calling the callboard (604-668-6221 after 4am) you will need to supply a reason (ie: doctor/dentist’s appointments or being sick) This will be especially important as it could effect your sick leave and/or sick leave pay. You will need to specify if you are displaying any COVID symptoms and will be required to call 811 and take the next steps. If you are tested for COVID and it comes back negative, you will still be required to stay at home until your original symptoms have cleared up. You will utilize your sick pay, whether you have tested positive for COVID or not, as you are displaying illness.
Sick pay cannot be utilized as a preventative measure.
Education Minister Rob Fleming announced this afternoon that all K-12 safety plans have been approved. Most safety plans, which required input from CUPE locals, are now available for review on individual district web sites.
CUPE members will be returning to schools on September 8 for orientation on the safety plans. The plans will be monitored and adapted as needed to ensure safety for students and staff throughout the evolving situation of the pandemic. In addition to health and safety measures, the plans include:
School districts will contact all families to confirm if they are planning for their child to attend school classes in September, or if they need alternative learning options such as remote learning.
Minister Fleming talked about additional funding through the Province as well as the federal funding announced today. The government release notes that while schools may look different in different communities, all school districts are also required to follow operational guidelines developed by a provincial steering committee made up of parents, teachers, support workers, Indigenous rightsholders, school leaders and trustees. School districts were also required to consult local First Nations on the development of their plans.
“There is no better place than in-class learning. With these plans now in place, parents can feel confident about sending their children back to school and assured that strict health and safety measures are in place to protect students and staff.”
— Education Minister Rob Fleming
Prime Minister Justin Trudeau today announced more than $2 billion in federal funding to help provinces and territories re-open schools safely. The money can be used to help adapt learning spaces, improve air ventilation, increase hand sanitation and hygiene, and buy additional personal protective equipment (PPE) and cleaning supplies. The funding is being allocated based on the number of children aged four to 18 years old in each province and territory, with a $2 million base amount for each jurisdiction. B.C. is allocated $242.4 million. According to a CBC report, Trudeau said that the money is meant only to top up provincial resources and comes with no strings attached.
Members may be aware of the Human Rights Tribunal, established pursuant the Human Rights Code RSBC 1996, c 210, to hear complaints brought to it by action that alleges contraventions of the enforceable clauses of the Code. The Code, among other provisions, establishes the prohibited grounds for which Employers are prohibited to discriminate in Sec 13 of the Code, which include inalienable characteristics of a human being such as race, sex, sexual orientation, ethnicity, and others, or those which are a matter of personal conviction in a free and democratic society such as religion and political views.
Discrimination in employment
13(1)A person must not
(a)refuse to employ or refuse to continue to employ a person, or
(b)discriminate against a person regarding employment or any term or condition of employment
because of the race, colour, ancestry, place of origin, political belief, religion, marital status, family status, physical or mental disability, sex, sexual orientation, gender identity or expression, or age of that person or because that person has been convicted of a criminal or summary conviction offence that is unrelated to the employment or to the intended employment of that person.
(2)An employment agency must not refuse to refer a person for employment for any reason mentioned in subsection (1).
(3)Subsection (1) does not apply
(a)as it relates to age, to a bona fide scheme based on seniority, or
(b)as it relates to marital status, physical or mental disability, sex or age, to the operation of a bona fide retirement, superannuation or pension plan or to a bona fide group or employee insurance plan, whether or not the plan is the subject of a contract of insurance between an insurer and an employer.
(4)Subsections (1) and (2) do not apply with respect to a refusal, limitation, specification or preference based on a bona fide occupational requirement.
Unionized members do not need to file a claim of discrimination through the Tribunal, because a grievance procedure is able to provide for the same or similar remedy as would the Tribunal process, and a labour arbitrator has the same powers to that effect. Where a member has been terminated from employment, and advances an argument that they were unjustly terminated due to failure to consider an accommodation, the Human Rights Tribunal additionally will only award damages, whereas the labour arbitrator may reinstate the employee to employment, which is another reason why in a unionized setting we would proceed via grievance, rather than a complaint to the Tribunal.
However, members may not be aware of the HR Commission, a body established to proactively investigate and make recommendations pertaining to the advancement of human rights more broadly, rather than the Tribunal which hears specific complaints brought to it by application.
On Aug 4, 2020, with Black Lives Matter demonstrations happening in the United States, Royal assent was given to the amendments enacted by the government of British Columbia to the Code that give the Commission greater powers to conduct its work which include:
It is important to remember that discrimination itself is not prohibited where based in bona fide requirements. An employer must not generally discriminate on the basis of disability, for example, but where the requirements of the job require a particular ability, such as those of physical fitness for police officers, for example, the employer may discriminate against someone with a disability or inability to attain a particular fitness standard.
Continuing with the example of a police officer, where the police officer is initially employed, and becomes disabled later, the employer is not required to keep the police officer employed in his previous capacity due to his new disability, but is required to accommodate him in another capacity, wherever and as much as possible, up to a point of undue hardship. In this example, then, the disabled police officer may no longer be capable of working in a frontline capacity, but could do many other ancilliary jobs, such as dispatch, court document delivery, clerical support, teaching cadets, and so on. The employee, the employer and the union are all part of a nexus of interested parties, all of whom are required to participate and actively work toward an acceptable accommodation of a disabled employee.
Sometimes an employee may request an accommodation to prevent further complications of an illness or injury, such as those living with immunocompromised health. In those circumstances, the accommodation process is much more difficult, since the number of conditions that could impact on a person’s health could effectively render the employee unemployable, and have the employer reach the point of undue hardship quickly. Closer to our circumstances, an employee may make a claim that they are unable to attend to work in September due to the Coronavirus pandemic, since their age and health status make them high at risk of contracting the virus. What should be the process and the outcome of such a request, legally speaking?
Let’s consider this issue carefully, giving some analysis of each of the steps of the process and some theory behind it.
Request for accommodation:
In this theoretical example, the employee is requesting to be accommodated. But, it is possible that the employee has a very specific view of what an accommodation is, and possibly an incorrect view. The Employer and the Employee are in a contract of employment. In a unionized context, the Union is actually in a contract with the Employer on behalf of a collective of employees. This contract requires the employee to attend to work as agreed and perform the functions of their employment; the Employer is required to pay them for such duties, provide managerial direction and supervision and communicate with the employee in the event of required changes, performance concerns and all those things which form the customary duty of management.
A request for an accommodation is asking the Employer to examine the workplace and see if a better fit could be made giving the employee special preferrential treatment due to their health concerns. The accommodation is not a process whereby the employee is excused from working, to be able to remain at home while keeping employment status – that process would require an application for a leave on the basis of medical concerns. Where an accommodation has the outcome of determining that an employee should remain at home, that accommodation process has failed as the employee’s circumstances have been judged to go beyond undue hardship to the Employer, and word of caution, members do not want to reach this point as it effectively means they could be terminated on a non-culpable basis as no meaningful accommodation with the Employer is possible and their disability or illness is such that they can no longer be employed for the Employer.
In this example, we are considering an employee who makes a request for accommodation on the basis that they are at higher risk of contracting Coronavirus. What sort of medical information would an employee need to provide?
In the case of our disabled police officer above who was injured on the job and became a parapalegic, the limitations of his abilities are very clear: he must use a wheelchair, he cannot run, walk, jump over fences, etc. All this information would be provided by his physician to his employer to aid in the process of adequately accommodating him.
In the instance of an employee making a claim that they are at a higher risk of contracting a virus, we are dealing with a much more subjective claim – as the employee has not actually contracted any illness, may never contract the virus, and if contracting the virus, may not actually even get sick. As such, this claim is speculative, and is asking the employer to give preferential treatment to some employees over others, which is a request not for equity or equality, but for privilege, and therefore has to be appropriately justified by medical information. A medical doctor will be required, likely, to certify that in their professional opinion, the patient is at elevated risk to that of the average person, and provide the grounds for such an assessment. In effect, the doctor is making a guess, but it is an informed scientific guess rather than anxiety about contracting the virus any person might have.
By analogy, a person may make a claim that they are at higher risk of falling down due to their anxiety about falling down, and request of the employer to work from home, since the possibility of an incident of falling down at their home lowers their anxiety about falling down, which has the effect of actually having them not fall down or having them fall down less. In this case, the Employer would be looking at a situation that has not happened, and considering significantly altering their operation to prevent the employee from experiencing something that has not happened, may not ever happen, all on the belief, that it may possibly happen. To put simply, the employer would not be required to accommodate this request, as the employee is not suffering from an illness or injury – but requesting to be spared the possibility of experiencing an injury.
For school district employees, the facts are actually even more straight-forward since members work in front-line jobs that are not conducive to working from home with possibly the exception of clerical staff. Since students will be in the schools, and not at home as in March, working from home is not likely to be possible.
The medical information, then, would have to certify not that the employee is at elevated risk of contracting the virus alone, but is at elevated risk of not recovering from an infection as easily as an average person or having a much more complicated and difficult recovery.
What is the most likely outcome, then, in our theoretical example of an employee requesting an accommodation on the basis of heightened risk to experience negative impacts of the virus? The most likely outcome of a bona fide request is that the employee would be given alternate duties that limited their contact with other people, such as custodial duties after the instruction day is over or in more isolated physical environs where, again, the most likely tasks will be cleaning facilities and other custodial work. Remember, the accommodation is not a process to excuse the employee from working, but to attempt and find other duties at work that meet the limitations of their illness or injury.
Under the law, the employer is not required to:
Members who do not wish to expose themselves to the possibility of contracting the virus, and are not convinced that it is safe to work, but who cannot meet the requirements of a bona fide accommodation, or who do not want to perform custodial duties as the likely accommodation, or whose primary purpose of the accommodation request is the hope they would be permitted to remain at home, are best to request a medical leave of absence and use their sick days for income, or simply take a leave of absence without pay if they have other means of supporting themselves. They will not likely qualify for any of the government supports, as work is available to them, but this may be the cost of the peace of mind they are seeking in choosing not to take the risk of potential contraction of the virus.
Members who do have a medical condition that would make recovery from the virus more difficult, or would make them more succeptible to contracting the virus, can request an accommodation and should contact the Union if they run into any difficulties and need our assistance. We remain available to you and will advocate for you including filing a grievance for failure to accommodate.
Should you have any more questions, feel free to post a comment below, and I will respond as soon as I can.
CUPE National Representative
Updated August 25, 2020
What is your situation?
I am an employee with COVID-19 and/or in isolation:
I am an employee caring for a family member who is sick with COVID-19:
I am an employee who needs to stay home from work in order to provide care for my children due to school or child care closures:
I am an employee whose employer has closed and/or limited service or production (permanently or temporarily).
I am a permanent employee whose employer has reduced production/hours due to the economic situation or public health concerns.
I am a temporary employee whose employer has reduced production/hours due to the economic situation or public health concerns.
I am a seasonal worker whose employer has indicated they will not be calling me back for work due to the economic situation or public health concerns.
I am a student who has been laid off/cannot find work because of the economic situation/public health concerns.
Other income supports available to all Canadians:
EI sickness benefits
EI caregiver and compassionate care benefits
EI regular benefits
Members with a medical condition may be entitled to an accommodation. Depending on the circumstances, the School District may be required to consider alternative working arrangements. Those arrangements will be tailored to the individual circumstances, and might include modified work schedules, changes to the working environment, the provision of additional PPE, or working from home arrangements. The onus is on the member and the union to prove that the member has a medical condition that requires accommodation. That means that the member will need to get at least a written doctor’s note supporting their request. If members need a medical accommodation, they should make an appointment with their physician immediately to discuss their circumstances. Members should provide their doctor with as much information as possible about the specific job, and the plan for returning to work so that the doctor can give an informed opinion about whether the workplace is safe for them, and what accommodations might be needed. Do not leave these issues until September! Members in this situation should schedule an appointment with their doctor right away. Contact your Local for assistance if needed.
Unless they are granted a leave of absence such as a medical leave, school district employees must attend work or risk the possibility of discipline. It is not up to individual members to decide whether or not they are comfortable returning to work. Anyone who has specific circumstances that pose problems for their return to work should raise those issues with their Local and the district well in advance of September.
Existing sick leave benefits and other terms in the collective agreements apply. This means that members should have access to sick leave if they are unable to work due to a health issue. It also means that they may be required to provide medical documentation to support their request for sick leave. However, we recognize that for many members, existing sick pay may not be enough. We have flagged this with government and will continue to push for improvements to sick leave benefits so that members can be sure that they will not be without pay if they cannot work because of COVID-19.
In some cases, members may be entitled to an accommodation. If a member has a documented medical issue, the employer is required to consider alterations to the workplace including adjusted schedules, additional PPE, working from home, or other modifications to the workplace so that the member can continue to work safely. These cases are all unique and will depend on the circumstances. That said, members will be required to provide medical documentation of their condition and restrictions.
In some cases, the employer may be required to accommodate you based on “family status” as described in the Human Rights Code. These cases are rare, and typically only arise where the employee is legally required to care for someone, such as a child. Family status accommodation typically does not apply where the vulnerable person is a parent or other adult family member. Whatever the case, you will need to get a recommendation from a doctor about what is safe and appropriate for you and your family member. If the doctor recommends that you not attend the workplace, you may need a leave of absence or to seek an accommodation. If this circumstance applies to you, you should speak to your union representative immediately to get assistance. You should also schedule an appointment with a doctor to discuss your circumstances and get advice.
A learning group (cohort) is an extra layer of protection that provides an opportunity for children to interact in school. This recommendation of the PHO increases the ability to better track if there is a COVID outbreak. Learning groups are limited to a maximum 60 students and staff in elementary and middle schools and 120 students and staff in high schools.
Support staff and teachers are included in the learning group numbers. They can leave the cohort as long as they are practising physical distancing.
No. Your household bubble is made up of the people closest to you that you can hug, and you don’t have to practice physical distancing with them. The learning group does not negate physical distancing. We know we can’t always maintain physical distancing at all times in schools and learning groups make sure that risk periods are small and only with a limited number of students.
Learning groups are recommended by the PHO as a way to reduce the number of interactions between students and staff, and to limit potential exposure.
All districts have various ways of dealing with students on buses: some will keep them in cohorts; some will put them in family groupings; and some will keep an empty seat between them. Districts will have to follow all protocols and guidelines of the PHO. We understand that this will be outlined in each district’s health and safety plan as part of the restart plan. CUPE staff will be gathering information on health and safety plans and issues arising from each local so that we can track progress and concerns as they come up. This will help us coordinate efforts across B.C.
We understand that staff who transition between learning groups or work with students from different learning groups will not be included as part of any single learning group. This means that they will take appropriate precautions, including physical distancing and appropriate PPE, when working.
A learning group is a group of students and staff who remain together throughout the school quarter, semester or year and who primarily interact with each other.
Within a learning group, K-12 students and staff do not need to maintain physical distancing. All staff must still make efforts to minimize physical contact within learning groups.
Outside of their own learning group, middle and secondary students and all K-12 staff need to practice physical distancing of two metres, and other safety protocols like frequent hand washing and covering coughs. Most importantly, anyone who feels unwell must stay home.
Extracurricular activities will likely involve students interacting outside of their learning groups and appropriate physical distancing is required in those circumstances.
As stated in the BCCDC guidelines, outside of a learning group, all K-12 staff as well as middle and secondary students, need to practice physical distancing of two metres, and implement other safety protocols like frequent hand hygiene as identified by the PHO and BC Centre of Disease Control. Staff from outside of the learning group must practice physical distancing at all times in all interactions at work.
All districts must adhere to the same safety guidelines as set out by the Provincial Health Officer, Dr. Bonnie Henry. Implementation may vary slightly to district to district as they meet their individual needs.
Please bring your safety concerns to your site health and safety committee.
The PHO, in collaboration with health authorities, will oversee all outbreaks as they have been doing. Their response will vary depending on how the person contracted COVID-19. The public health team will do contact tracing and the PHO will give direction on what response is needed. This could range from isolation to quarantine depending on the situation. If the rate of community infection rises, the PHO will revise recommendations as needed.
Please bring your safety concerns to your site health and safety committee.
Appropriate PPE must be provided to those who would normally require it, notwithstanding the COVID-19 pandemic. WorkSafeBC guidelines on working under infectious conditions state that employers must develop and implement an exposure control plan. The guidelines also say that workers should know how to select appropriate PPE, how to put it on, and how to take it off. WorkSafeBC includes the following PPE to be used under infectious conditions: gloves, respirators, face shields, gowns, foot covers, and eye protection.
During the announcement about the K-12 Restart, Education Minister Rob Fleming specifically mentioned face shields as well as reusable masks as being available for teachers and support staff working in schools. Districts have been directed by government to provide reusable face masks to staff when requested.
All districts are required to submit their safety plan to the Ministry by August 21. Districts are also required to consult with unions prior to developing their plan. The K-12 Presidents Council has recommended that locals meet with their district now to give input on the safety plan. Many locals have started these meetings and will continue to do so as they work towards the August 21 deadline.
Please bring your safety concerns to your site health and safety committee.
Normally, when a worker files a WorkSafe claim due to an occupational disease, the worker is required to prove that the disease was caused by the workplace. This places an onerous burden on the worker to prove causation, which is often highly controversial. However, WorkSafe maintains a list of diseases and industries in which the disease is presumed to be caused by the workplace if the workers work in one of the associated industries. Usually this occurs where scientific evidence establishes that certain occupational diseases occur more commonly in that industry. For example, the list includes a presumption for mesothelioma in industries where there is exposure to airborne asbestos dust. In those cases, the worker does not need to prove that their illness was caused by the workplace in order to access compensation.
WorkSafe has added a presumption that covers any “communicable viral pathogen” that is subject to an order of the Provincial Health Officer, or the subject of a state of emergency. The applicable industries include those where the risk of exposure to the disease is significantly greater than that of the public at large during the times and in the places covered by the Provincial Health Officer’s notice, or the state of emergency. The change means that anyone who contracts one of these diseases—and who works in an industry that is at greater risk of exposure to the disease—does not need to prove that they contracted the disease at the workplace.
The change is not restricted to COVID-19 and would also apply to future epidemics that are the subject of orders from the Provincial Health Officer or subject to a state of emergency.
Normally, changes to the list of presumptions requires 90 days before they come into effect. Bill 23 overrides that time frame and allows the change to come into effect immediately.
In most cases, yes. Workers who contract COVID-19 will be able to claim Workers Compensation as long as they work in an industry that is at greater risk of exposure than the public at large. WorkSafe has not provided any guidance on what types of workplaces will be covered by this description, however, so there remains some uncertainty. In all likelihood, any workplace that includes exposure to the public or larger numbers of people will be covered.
Districts must follow the cleaning guidelines of the BC Centre for Disease Control and the Provincial Health Officer/BC Ministry of Health. This document provides guidance for K-12 schools settings, and it is updated regularly by the government as changes are made. For current and updated information on cleaning and disinfecting for public settings check out this document.
WorkSafeBC has added K-12 Guidelines to their website. Find these additional resources here.
Parents and others who are permitted to come into schools will be required to follow the safety protocols outlined in the district’s safety plan. These protocols must follow PHO guidelines for safety at all times. CUPE and the K-12 Presidents Council have been advocating that all members of the public, including parents and volunteers, check in with the school office or call prior to arriving at the school, and that schools limit the number of outside visitors whenever possible.
Please bring your safety concerns to your site health and safety committee.
Districts are required to consult with unions in the district as part of the planning for stage two. Locals are encouraged to contact their districts to start these discussions now.
The Ministry of Education has allocated $45.6 million to schools to be used for various needs including hiring more staff, purchasing masks, and $3 million to support remote learning (including the purchase of devices and software).
We have consistently been told that B.C. is in a good place with public health able to manage transmission. We have also been told by PHO Dr. Bonnie Henry that children transmit the virus at a low level. We have been following the direction of the PHO who stressed that education is essential, and children need to be in school or may face lifelong implications. The Stage 2 protocols have been designed to allow children to return to school safely – safety being paramount.
CUPE advocated for funding to hire additional staff and the government has allocated $23 million to immediately hire additional qualified custodians to fulfill the cleaning requirements in schools. BCCDC’s requirements include general cleaning and disinfecting of the premises at least once every 24-hours (includes items like an individual desk and locker that only a single student uses); cleaning and disinfecting frequently touched surfaces at least twice every 24 hours (e.g. door knobs, light switches, toilet handles, tables, desks and chairs used by multiple students, keyboards and toys); and cleaning every surface that is visibly dirty.
Yes. CUPE and the BCTF both sit on the steering committee and we support each other. We are all in this together.